To start

  • Notify Michelle Lenkaitis of your intention to hire a post doc.
  • A post doc can be hired without a notice of vacancy. You can advertise externally through email, etc. If you prefer to process a search utilizing the University system, follow the steps below.

ISU vacancy system
Work with Michelle Lenkaitis to create a a Notice of Vacancy for ISU online. Include the following:

  • Description of position
  • Salary and amount of hours expected to be worked (full time or less)
  • Requirements for position

After selection
Once candidate is selected for hire:

  1. Work with Michelle Lenkaitis to prepare a letter of intent.
  2. Include a brief statement of responsibilities (2 sentences) from the PI.
  3. Length of term – list specific start and end dates.
  4. Salary – post docs do receive vacation and sick leave. Post docs paid from a grant account will not receive unused vacation payout at the end of term or resignation.

Check with the Michelle Lenkaitis for this annual salary minimum.

At the time of hire, please complete:

To hire a student employee:

  • Determine the rate of pay and anticipated hours.
  • You may use the Student Job Board to post positions, but it is not required.
  • Once you have selected the student for employment, process the XH Hire Form (PDF).
  • Fill out the information on the form, sign it, and include the account number.Dept. Contact Person: Michelle Lenkaitis
    Office Address: 2240 Hoover
    Email: mlenk@iastate.edu
    Phone: 294-0741
  • You must also complete the Hourly Employee Contact Form (yellow half sheet at the front desk in 2220 Hoover) and return to Michelle Lenkaitis.


Have student go to 3810 Beardshear to sign up for payroll. The student will need:

  • Two forms of ID, such as a driver’s license and Social Security card OR a passport (only need one in this instance)
  • XH Hiring form – Payroll office will sign and the student will need to bring it back to Michelle Lenkaitis

Additional payroll information is available on the Payroll Sign-up site.
XH Hiring Form: The XH Hiring form must be returned to Michelle Lenkaitis in 2240 Hoover. No payroll can be processed until this form has been received by the department.
Maximum hours
Students cannot work more than 20 hours per week at the University except during winter break, spring break, and summer sessions. During breaks and summer, students are allowed to work up to 40 hours per week.