Key/Access Card Requests

Key requests

Complete the Building/Room Access Request form with all information requested. 
*Access to Hoover 3342, 3343, 3347, 3355, 3356, 3362, 3364, 3365 and 3113, 3611 Gilman should only be requested after in-person equipment training. See https://www.mse.iastate.edu/research-and-teaching-laboratories/equipment-use-and-costs/ for more information.

Pick up

  • Requesters will receive an email when the key request signature sheet is ready to be picked up in 2240 Hoover
  • Keys are picked up in 108 General Services Building

Return

Keys need to be returned to either 108 General Services or to Andrea Mauton in 2240 Hoover on the last working day or when notified by supervisor/department. Failure to return keys will result in a $25 fine per key.

Non-permanent employees

Non-permanent employees (such as visiting scholars, visiting scientists, temporary lab employees, etc.) must have their keys renewed every three months, six months, or one year depending on the length of time you need access to the space. When that expiration date approaches, Andrea Mauton will contact either you or your sponsor/supervisor to verify your continued need for the key(s). Based on that response, you may receive an email requesting that your key(s) be returned.

Access card requests

  1. Complete the Building/Room Access Request form with all information requested. 
  2. Submit the form using the “submit” button at the bottom of the page. Contact Andrea Mauton in 2240 Hoover with any questions.
  3. Submit your ISU Card with the request form if your card has never been programmed for any rooms in Hoover
  4. Turn in card (if required) to Andrea Mauton in 2240 Hoover.

Timing

  • Allow 1-3 days for the department staff to program your card – the amount of time needed depends on the availability of staff

Other useful information

  • MSE faculty, staff, students, and some visitors may be granted card access to the exterior doors of Hoover Hall and rooms on the second and third floors of Hoover. All students and visitors are required to obtain authorization from the owner of the lab to which they are requesting access.
  • Incoming undergraduate students will initially be given access to the building, the third floor, 3337 (student room), and 3343
  • If you get a new ISU Card, your card will need to be reprogrammed to give back your access to rooms on the second and third floors of Hoover.
  • There is an annual key audit to update and keep track of door access